332 6th Avenue SW, Suite 900 Calgary, AB, T2P 0B2
Carscallen LLP
info@carscallen.com
403-262-3775

Real Estate Administrative Assistant

Real Estate Administrative Assistant

We are looking for an administrative assistant to join our Real Estate team. The successful candidate will provide a broad range of administrative and operational support to a busy legal team.

Key Responsibilities

  • General administrative assistance such as maintaining the lawyer’s calendar (i.e., coordinating and scheduling meetings and appointments), managing emails and client records.
  • Maintaining an organized documentation and file management system.
  • Supporting with lawyer’s accounts, including preparation of bills and letters for billing.
  • Communicating with clients regarding accounts receivable and tracking accounts receivable.
  • Provide assistance to the Real Estate Paralegal by completing tasks as needed.
  • Perform other duties as required.

 

Competencies and Behaviors

  • Exceptional customer service mindset and ability to work with a wide variety of tasks in a professional manner.
  • A pro-active self-starter.
  • Clear and professional oral communication skills.
  • Attentive listening, including asking for clarification when needed.
  • Clear and informative written communication, including meticulous attention to detail, and ability to appropriately vary writing style. Excellent spelling and grammar.
  • Skilled in prioritizing, anticipating work needs, and navigating occasional periods of pressure.
  • Respect for client and firm confidentiality, as well as general rules of ethical behaviour applicable to lawyers.
  • Working knowledge MS suite of products.

 

Education and Experience

  • Related post secondary certification (office administration, legal assistant, etc.)
  • 2+ years working knowledge of a law firm / professional office