332 6th Avenue SW, Suite 900 Calgary, AB, T2P 0B2
Carscallen LLP

Real Estate Administrative Assistant

Real Estate Administrative Assistant

We are looking for an administrative assistant to join our Real Estate team. The successful candidate will provide a broad range of administrative and operational support to a busy legal team.

Key Responsibilities

  • General administrative assistance such as maintaining the lawyer’s calendar (i.e., coordinating and scheduling meetings and appointments), managing emails and client records.
  • Maintaining an organized documentation and file management system.
  • Supporting with lawyer’s accounts, including preparation of bills and letters for billing.
  • Communicating with clients regarding accounts receivable and tracking accounts receivable.
  • Provide assistance to the Real Estate Paralegal by completing tasks as needed.
  • Perform other duties as required.


Competencies and Behaviors

  • Exceptional customer service mindset and ability to work with a wide variety of tasks in a professional manner.
  • A pro-active self-starter.
  • Clear and professional oral communication skills.
  • Attentive listening, including asking for clarification when needed.
  • Clear and informative written communication, including meticulous attention to detail, and ability to appropriately vary writing style. Excellent spelling and grammar.
  • Skilled in prioritizing, anticipating work needs, and navigating occasional periods of pressure.
  • Respect for client and firm confidentiality, as well as general rules of ethical behaviour applicable to lawyers.
  • Working knowledge MS suite of products.


Education and Experience

  • Related post secondary certification (office administration, legal assistant, etc.)
  • 2+ years working knowledge of a law firm / professional office