332 6th Avenue SW, Suite 900 Calgary, AB, T2P 0B2

Litigation Legal Assistant

Litigation Legal Assistant

This role is responsible for providing a broad range of administrative and operational support to a busy litigation team. 

Key Responsibilities

  • Ability to run litigation files independently from inception to trial/mediation or settlement.
  • Document/file management processes associated with file organization and administration.
  • Prioritize workflow within expected timelines. 
  • Assist lawyers in preparing all correspondence and legal documentation. 
  • Responsible for maintaining a diarization system.
  • Act as focal point for communications between lawyers and clients. 
  • Prepare bills, letters for billing, track accounts receivable, follow up with clients regarding accounts receivable and all other non-accounting functions associated with billing.
  • Organizing and reviewing client production documents, scanning, coding documents. 
  • Preparing Affidavits of Records including document review and coding (training will be provided if required). 
  • Preparing production, including witness and expert briefing binders. 
  • Importing new data and exporting load files, loading transcripts.

Competencies and Behaviours

  • Good understanding of legal concepts and procedures. 
  • Meticulous attention to detail and refined organizational skills. 
  • Ability to work with and be part of an effective, busy team demonstrating a willing attitude and a mature, calm approach. 
  • A proven self-starter who can work with little supervision, prioritizes, and anticipates work needs, and works well under occasional periods of pressure and short timelines.
  • Excellent interpersonal skills and the ability to interact confidently with lawyers and clients.
  • Always keeps client and firm information confidential; understands and implements general rules of ethical behavior applicable to lawyers.

Technical Knowledge & Skills and Abilities

  • Advanced computer skills i.e., MS Word Suite of products, Document Management Systems.
  • Sound knowledge of billing processes in a legal practice using legal accounting software. 
  • Working knowledge of litigation support software (i.e., Eclipse) and a good understanding of the practical requirements of e-discovery. 

Education & Experience

  • Legal Assistant diploma from a recognized institution
  • Minimum of 5 – 8 years experience working in a professional legal environment