Position Overview
Carscallen LLP has an exciting opportunity for a part-time HR Coordinator. This position reports into the CEO and is key member of the Operations team. The HR Coordinator is responsible for the administration of employee changes, on and off-boarding, benefit and compensation administration, preparation of and liaison with payroll service and support for employee questions.
Duties & Responsibilities
- Onboarding and orientation: Coordinate with IT and Admin to ensure all administrative, training and orientation needs are met for all new employees
- Compensation administration: Review annual salary survey data, implement salary updates and prepare and distribute compensation letters
- Offboarding: Complete all necessary employment updates to benefits and payroll for resignations and involuntary terminations
- Benefits administration: Administer employee benefits programs and serve as the primary point of contact for employees regarding enrollment and member plan changes, , liaison between staff and benefit providers, manage inquiries and claims and complete monthly billing reconciliation
- Time off tracking:Â Administer accurate paid time off tracking, ensure annual carry over is facilitated with appropriate approvals and according to policy
- Performance management: scheduling, support, and administration
- Payroll: Preparation and submission to payroll provider of commencement, departures, status changes, overtime, and hourly employee pay
- Recruitment: Coordinate job postings and applicant pre screening, schedule interviews, prepare offer letters
- Support and backup for Legal Assistant coordination of coverage and vacation administration
- Schedule and coordinate internal HR team meetings and other departmental events as required
- Ensure employee files and HR records are maintained accurately and updated regularly
Competencies & Behaviours
- Excellent interpersonal and communication skills
- Reliability, confidentiality, and sensitivity are must haves
- Ability to build and strengthen relationships
- Ability to work individually and as part of a team
- High level of integrity and work ethic
- Strong HR administration skills
- Excellent written and verbal communication skills
- Meticulous attention to detail
- Efficient computer literacy with strong capability in MS suite of products
Education & Experience
- Minimum of two years’ solid experience in HR administration
- Understanding of benefits, compensation, and payroll basics
- HR training and exposure to the legal or professional services environment are an asset
- Comfortable with MS Office Suite of products, technical adaptability and good data entry skills are important in this role
This position will work 3 days in office with occasional extra hours if required. Carscallen offers a competitive compensation package and a strong benefit program.
