This role is responsible for providing a broad range of administrative and operational support to Carscallen’s lawyers’ practices in commercial real estate, finance, banking, corporate and commercial transactions.

Key Responsibilities

• Enhance the lawyers’ effectiveness by document preparation/word processing,  reviewing documents, attending to filing, service, and registration; communicating with clients; scheduling, and file management. 
• Provide general administrative assistance such as calendar, managing email, managing limitations, and maintaining client records and files.
• Manage lawyer’s accounts – prepare client pre-bills for review, finalize, and send out bills, track accounts receivable, follow up on accounts, and resolve billing issues with the accounting team.
• Document/file management including daily filing, file organization, opening and closing files in-house, maintaining client file lists and tracking system for limitations and follow-up dates.
• Prepare retainer letters and coordinate with clients on opening files.
• Conduct searches (CORES, PPR, etc.) 
• Prepare commercial real estate related documents such as land titles registrations, court filings, conveyancing documents.

Competencies and Behaviors

The following are competencies and behaviours required to be successful in this position:

• Exceptional service mindset and ability to work professionally with a wide variety of clients
• Responsive to lawyer and client needs, meets commitments and accepts feedback.
• Communicates clearly and professionally in both positive and negative situations, demonstrates effective listening skills.
• Writes clearly and informatively, edits work for spelling and grammar and demonstrates meticulous attention to detail.
• Ability to work with little supervision, prioritizes, anticipates work needs, and works well under pressure and short deadlines.  Demonstrates a mature approach.
• Always keeps client and firm information confidential; behaves ethically.
• Adept at MS Word suite of products, sound knowledge of billing processes in a legal practice using legal accounting software and legal document management systems.
• Ability to work with and be part of an effective, busy team demonstrating a willing attitude, keeping the reputation of the firm top of mind.

Education and Experience

• Legal Assistant diploma from a recognized institution.
• 5+ years experience working in a professional corporate/commercial legal environment.
• Experience in diverse Corporate practice areas: Securities, Commercial Real Estate, Banking, Financing.

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